How to meet with a decision-maker

Before the meeting:

• Plan carefully.
• Be clear about your goal.
• Prepare your argument and be clear about what your ‘ask’ is.
• Practice what you’ll say (and try to keep it short).
• If relevant, research the decision-maker so you know something about him/her.

During the meeting:

• Be on time.
• Introduce yourself: Shake hands, make eye contact, explain who you are and who you represent (such as your age group, community, school).
• Make a persuasive argument and make your ‘ask.’
• Listen carefully, respond respectfully to questions.
• Ask for a commitment. Write down their response. 
• Remember to thank them at the end of the meeting.

After the meeting

• Write down or record your notes from the meeting as soon as possible (while your memory is fresh).
• Send a thank-you email.  If relevant, re-state any commitments or plans that were agreed on in the meeting.
• Plan your next steps.

Relevant source for more information